Guest Post, Tips & Tricks

15 Great Templates For The Perfect Email For Almost Every Guest Post Situation

If you’re sending emails for guest post outreach, you know that there’s no shortage of best practices and tips out there. One...

Written by Deepanshu Gahlaut · 7 min read >
guest post email templates for outreach

If you’re sending emails for guest post outreach, you know that there’s no shortage of best practices and tips out there. One of the important things is that getting a response is critical to your guest post success.


Each email must persuade the website owner to read and further communicate for a successful mutual relationship for guest posting.

Well, everything, especially a positive response depends on entirely on the quality of email you send out to the blogger. Agree?

So, if you don’t have time to create new email templates for dozens of different situations in your guest post outreach work or looking for something specific to what you’re trying to accomplish in your guest blogging efforts, these proven and tested emails are going to make it easy for you.

I’ve put together a collection of 15 great email templates that you can use to get your guest post published.

Directly jump to –

Whether you’re trying to promote your business, establish your business brand, make yourself as a subject expert, or just make some money, give these email templates a try and see how they will make website owner/blogger accept and publish your guest post.

1. Templates For Outreach/Introduction

Unless the blog’s “Submit an article” or “Write for Us” guidelines state otherwise, you should test/use these subject line in your guest post pitch email.

  • “Request for a Guest Post”
  • “Contributing to [Blog Name]”
  • “Writing for [Blog Name]”
  • “Guest Post Inquiry”
  • “Guest Post: Headline”
  • “[Catchy Blog Headline]”
  • “Become a Regular Contributor to [Blog Name]”

Template 1 –

Hello, [Name]
I’ve been a subscriber of [Blog Name] for some time now – and I especially enjoy reading to [Blog category/section/series name] on daily basis.

I’ve been working on an idea for a post about [blog idea] – and it struck me that this would be a great fit for your audience. Recently, I’ve had several successful guest posts on major blogs including [Blog Name], [Blog Name] and [Blog Name] – which you can see here:


The working headline for the post is [title] although I’m open to changing it up if need be.
I feel that the post would be especially relevant to your readers because [State how it will help the readers]

The summary of post is…
[Bulleted list or paragraph summary of your blog]

Although there are many such blogs out there that covers the same thing, I haven’t seen a lot of posts that walk readers through [main key point] very well. For that reason, I think your readers would find it very useful.

What do you think? Should I write it up and send you a draft?

I look forward to hearing your thoughts,

[Your Name]

Template 2 –

Hi [Name],
My name is [your name] from [company]. I’ve been following your blog since 2012.

Your recent post [blog topic] really resonated with me. I thought it was something my audience would appreciate, so I shared it with my social media and email subscribers.

I wanted to get in touch with you to discuss [topic] further and see if we can work on something similar together.

If you’re interested we can set up a phone call this week to discuss starting a collaboration that would bring value to both our audiences.

[Your name]

Template 3 –

Hi [Blogger Name]

I first want to start off by saying I’m a huge fan of [Blog Name] – you may have noticed my comment from your last post. LOVE that post. I literally printed it out and have it sitting on my desk as a reference.

Anyway, I was checking out some of your other posts and noticed that you published a guest post from [Other Guest Blogger Name].

It got me thinking: I’d love to be your next guest author!

Here are a few topics that I think [Blog Name] readers would get a ton of value from:

Topic #1
Topic #2
Topic #3

To give you an idea of the quality that I bring to the table, here are a few posts that I’ve recently published:

Link #1
Link #2

Let me know what you think. : )

[Your Name]

Template 4 –

Hey [First Name],

I’m [Your Name], and I write at [Your Business Name or Website]. I’m also a regular contributor at [mention a popular blog in your space].

Anyway, I’m writing to you because I have some really interesting content ideas that I strongly feel will be perfect for [Blog Name]’s audience.

I can send you the topics I have in mind if you’re still open to new guest authors.

I appreciate the time and really looking forward to working together.

[Your Name]

Template 5 –

Hi [Name],

I went through your website and read several blogs and I feel they touch the realm of my work and expertise. I genuinely appreciate the awareness you are creating with the meaningful content on your website. I would very much like to be a part of it through guest posting.

I would like to introduce myself as an Editor with [Your Business Name]. We provide [Your Business Main Services]. I write about [Your Area and Expertise].

You can find the samples of some of my published works below –

Link #1
Link #2
Link #3

Here are a few topics that I think [Blog Name] readers would get a ton of value from:

Topic #1
Topic #2
Topic #3

In case if you don’t like the topics, we can always switch to something more suitable.

I’m excited to hear back from you!

[Your Name]

Template 6 –

Hello [Name],

I’m [Your Name] and I’m a digital marketer and technical writer for [Your Business Name]. I’m passionate about exploring and writing about innovation, technology including cloud computing, VoIP and digital marketing trends. I also manage my personal blog at [Your Personal Blog Name] where I actively share my thoughts on digital marketing, lifestyle and trending technologies.

The reason I’m reaching out is to ask if you are accepting guest post. I understand the need for unique and well-researched content, and I am also very passionate about any topic or subject that I write about. Is it still room for me to write some actionable and useful content on [Blog Name]? 🙂

I’m interested in submitting a guest post for [Blog Name] on the following topic:
[Blog Headline]

Awaiting your positive reply,

[Your Name]
[Your Twitter/LinkedIn profile]

Template 7 –

Hi [Name],

My name is [Your Name], a startup founder from [Country]. I’d like to contribute a guest post to [Blog Name]. Here are my previous writing samples, for your reference:

Link #1
Link #2
Link #3

Here are some guest post ideas I had in mind:

Topic #1 [Summarize it in a paragraph or two]
Topic #2 [Summarize it in a paragraph or two]

If you like any of the above ideas, I’ll write up everything and send it according to [Blog Name]’s guidelines, paying special attention to the tone of the blog in general (shouldn’t be too hard, I’ve been a reader for over a year now).

What do you think? Will your other readers find these topics interesting?

Thanks for your time,
[Your Name]

Template 8 –

Hi [Blogger’s Name],

[Compliment Here]

I’m writing to submit a guest post to [Blog Name]. The post’s headline is [Catchy headline here] and the article will include:

[Article Summary/Outline]

I’ve noticed articles on this topic are particularly popular with your readers.

To let you know a little bit about me, I’m a professional [name of your job]. I’ve previously written for [names of other blogs you’ve written for] and you can find samples of my work here:

Link #1
Link #2

Let me know what you think. I’m excited to hear back from you!

Best wishes,
[Your name]

Template 9 –

Hi [Blogger’s Name]

My name is [Your Name]. I discovered your website from [Source] and thought it the perfect opportunity for me to reach out to you.

I have become a fan of your work and enjoy reading your content. I specialize in (Your Niche) and I believe my writing style and yours matches perfectly.

I would love to be a contributing writer for your site/ pitch my guest post idea. I’d like to write an article entitled (Guest Post Title) as I believe it will resonate deeply with your audience and give very valuable information and a fresh point of view on the subject matter.

The article will explain [summary] and provide details on how to [summary].

I’ll be a great contributor for your blog/website because (list your best strengths and previously published work].

Thank you for your time and consideration and I look forward to working with you!

All the Best,
[Your Name]

Template 10 –

Hi [Blogger’s Name]

My name is [Your Name] and I’m dropping you a line to see if you accept guest bloggers on [Name of Blog]. I write about [state your topic or what you do for which company or website] and thought an article about [Topic Idea] would be a good fit for your blog.

Here are some examples of my guest posts:

Link #1
Link #2

The post will be original and high-quality, written just for your blog (that your audience will love) and will not be posted elsewhere.

Thank you for your time and consideration and I look forward to working with you!

[Your name]

2. Follow-up Email Templates

These are some of the handfuls of awesome follow-up email templates that can help you publish your guest post and clear the uncertainty.

Before jumping into the templates, make sure you are using these subject lines that actually get your email opened.

  • [Blogger Name], Quick Question
  • Thoughts About [Your Blog Post Title]
  • Any Updates? Guest Post [Title]

Template 11 –

Hey [Blogger’s Name]

Just a quick follow up in case you’ve missed my email.

If you’re short on time right now — no worries. I won’t bug you about it again.

[Your Name]

Template 12 –

Hi [Blogger’s Name],

This is [Your Name] checking in about the guest post pitch I emailed a couple weeks ago.

I bet you are super busy now due to [holiday, event or anything that is topical and makes sense], so I thought I’d email.

[Your Name]

Template 13 –

Hey [Blogger’s Name],

I didn’t hear back from you. Just wondering, did I do something wrong?

I know you’re interested in publishing high-qaulity and informative guest blogs (One or Two Existing Samples) on your site.


[Your Name]

3. Email Templates When Your Guest Blog is Published

Saying thank you has a power – it will help you feel gratitude and build the positive relationship and future guest post opportunities with the blogger. You can use these templates to say thanks to the blogger when your guest post is published.

Here are some of the best subject lines –

  • Thank You, {Blogger’s Name}
  • {Blogger’s Name} Thank you for publishing my guest blog!

Template 14 –

Hi [Blogger’s Name],

I just wanted to say a big thank you for publishing my guest post on your [Blog]. I couldn’t be happier! 🙂

I’m delighted that the readers here seem to have received the post well, and it has been a real pleasure responding to all the great comments.

I’ve also shared the blog on Twitter[ Social Media Channel Name]. Here is the link to tweet – [Link]

Wishing you the very best!

[Your Name]

Template 15 –

Hi [Blogger’s Name]

Thank you for publishing my guest post. I really appreciate that.

I hope your readers will enjoy reading the post.

Just tweeted it via [Your Twitter handle] or tweet link

I’d be happy to answer any comment regarding this article.

[Your Name]

These are some of the guest post outreach templates I found during my research. If you have additional tips, templates, and best practices, please feel free to write in the comments below!

Written by Deepanshu Gahlaut
I write on SEO, content marketing, latest technologies, and social media. You can find me online, or at home watching sci-fi movies, listening songs, or sleeping. In addition, my latest obsession is creating, collecting and organizing visual content on my new blog - Infopixi, to help bloggers, marketers, and businesses. Profile

17 Replies to “15 Great Templates For The Perfect Email For Almost Every Guest Post Situation”

  1. bhai main new blogger hoon and backlink ke liye bahut koshis kar chuka hoon but ab tak koi safalta nhi mili hai. please help me.

  2. Hello,
    Thank You so much for useful templates. It is very helpful.

    Best Regards
    Sunil Kumar
    VG Learning Destination

  3. Hi, thank you for the templates. I’ll try them in my next campaign.

  4. Really useful template. I combine them into one for me and have success outreach campaign. Thank you so much!

  5. You have mentioned a fair amount of good matter here. Thanks for sharing such a great matter. For true, you have reduced a great deal of my work.
    Though, If you have some more templates, suitable for “Health” niche blogs, please do share it with me.

  6. Very good approach. Definitely better than some “copy / paste” so-called pitches we get everyday. The fact that a writer makes some research about the blog post website really makes him to stand out.

  7. Thank you “Deepanshu Gahlaut” such a informative post really it’s so useful for guest bloggers.

  8. Hi deepanshu,

    I googled for an email template for guest blogging and your website was on the first page.

    Nice article. I read it and especially I liked the follow-up email for the blog post.
    Keep writing this kind of article

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